JUBBALAND STATE OF SOMALIA         5

CIVIL SERVICE COMMISSION

                     VACANCY ANNOUNCEMENT (1POSITIONS)

1. Purpose of the position

• The incumbent of this position will be responsible for managing the administrative functions of the Ministrysuch as human resource planning, control and the implementation of HR service through employee cohesive relation, evaluating human resources policies, programs, and practices. Prepare effective administrative monthly payroll of the ministry staff according to the JSS PFM policies. Maintain proper accounting policies and procedure. Provide and interoperate financial information on monthly and annually basis. Assist with internal /external audit and support yearly ministry budgeting plan.
• The incumbent will liaise with other departments to ensure that relevant information is available to realise ministry objective goals. In consultation with the Civil Service Commission (CSC) support the implementation of people-related services, policies, and providing information in relation to Human Resources issuesCSC legislations.

2. Duties&Responsibilities

• Facilitate employee relations and welfare including health, safety, sports and culture;

• Provide registry, managerial and courier services; and manage office records.
• Facilitate general custodian services to include maintenance of office equipment.
• Maintain a documented system of accounting policies and procedures
• Support annual audit process, liaise with both the internal and external auditors, and assess any changes necessary.
• Support annual budgeting process in conjunction with the other departments of the ministry.

• Producing accurate financial reports to specific deadlines

• Coordinate implementation of ethics and value promotion activities including prevention of corrupt practices.
• Make request to the CSC on recruitments, placements, resignation confirmations, promotions and transfers of staff under the directives of the director general.
• Carry out human resources planning to determine supply and demand for professionals under the Ministry;
• Coordinate implementation of Open Performance Review and Appraisal System assess the appraisal results; prepare implementation reports; and make follow-ups on the implementation of the recommendations on individual OPRAS forms;
• Process and update records of various leaves of absence;
• Facilitate orientation/induction programs for new entrants in the service;
• Carry out training needs assessment for the Ministry and prepare training programs in liaison with the CSC;
• Carry out any other duties as assigned by the management.

3. Qualifications and experience

• Diploma in business or human Resource Management
• 3years’ experience obtained by working in the area of human resource or business in a public sector department or institution at a senior level.
• Computer literacy and familiarity with accounting software packages.- essential

4. Competencies

• Must have excellent interpersonal skills.
• Honest and fair in applying rules
• Ability to meet critical deadlines while maintaining accuracy
• Must be a computer literacy
• Must be able to assist senior management on human resource matters
• Must be knowledgeable in human resource and business practices and procedures.
• Abilities to motivate and mentor Ministry staff.
• Abilities to communicate well both orally and in writing.
• Must be assertive and be able to easily identify, analyse and solve complex problems.
• Able to efficiently utilise human resources and management information systems to

ensure maximum staff development.

How to apply

Interested candidates should send their application to jcscrecruitment@gmail.com

And CC to this E-mail jcscappeals@gmail.com by not later than 15^th  Feb 2020. Each application should include an updated CV, an application letter and contact information for three work related referees. Applications not included all the above information will not be reviewed.

NOTE

• Please quote the position you are applying for in the subject of the e-mail.
• Both CV and application letter should be sent as one attachment.
• Female and people with disabilities are highly encouraged to apply.
• Canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted.
• If you are shortlisted for an interview, you will be required to come with your original academic and professional certificates during the interview day.
• For more information please visit the following websites:

www.jubbalandmof.so

www.jubalandtv.com

www.jubbalandcsc.so

Notice broad