JUBBALAND STATE OF SOMALIA          5

                                                       CIVIL SERVICE COMMISSION

                                                     VACANCY ANNOUNCEMENT (1 POSITION)       

1. Purpose of the position

• The secretary will work in the ministry by proving high level of secretarial support to ensure efficient running of ministry through professionalism, initiative and independence.

2. Duties and responsibilities

• Responsible for providing confidential executive support to the Ministry for managing day-to-day functioning of the office
• Responsible for providing secretarial, clerical and administrative duties to the ministry.
• Prepare agenda, attend staff meeting, take follow up notes and disseminate to the relevant staff.
• Receive incoming and out doing electronic communications, and maintain proper office files for keeping records.
• Maintain a smooth follow of work in a concordance with changing priorities
• Act as primary point of contact for clients and ensure that a high level of service is provided.
• Provide accurate information on services offered by the ministry to clients and the entire Jubbaland state of Somalia.
• Deal with all enquiries in a professional and courteous manner.
• Facilitate booking and scheduling of appointments by guests and staff.
• Ensure the reception area is clean and tidy at all times.
• Ensure office protocol is observed and act as a role model to others.
• Carry out any other duties assigned by the managements.

3. Qualifications and experience

• Diploma or certificate in business administration related course
• Previous work experience in secretary is an added advantage
• Excellent computer  skill
• 2 years of work related experience
• 4.Competencies

• Good secretariat and office management skills
• Strong interpersonal skills and ability to build and maintain relationships with divers groups of people
• Organizational and time management skills
• Ability to interpret Somali language in to English
• Computer and IT literate
• Self-motivated
• Honest and fair in applying rules
• Must be able to work well in a team environment.

How to apply

Interested candidates should send their application to jcscrecruitment@gmail.com

And CC to this E-mail jcscappeals@gmail.com by not later than 15^th Feb 2020. Each application should include an updated CV, an application letter and contact information for three work related referees. Applications not included all the above information will not be reviewed.

NOTE

• Please quote the position you are applying for in the subject of the e-mail.
• Both CV and application letter should be sent as one attachment.
• Female and people with disabilities are highly encouraged to apply.
• Canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted.
• If you are shortlisted for an interview, you will be required to come with

         your original academic and professional certificates during the   interview day.

• For more information please visit the following websites:

www.jubbalandmof.so

www.jubalandtv.com

www.jubbalandcsc.so

Notice broad

                                                                  JUBBALAND STATE OF SOMALIA            5

                                                                  CIVIL SERVICE COMMISSION

                                                                   VACANCY ANNOUNCEMENT (2 POSITIONS)

1. Purpose of the position

• Assist in patrolling office buildings to detect suspicious activity, assist staff, and ensure the safety of occupants.

2. Duties & Responsibilities

• Support Protection of property and lives by patrolling the area.
• Monitor entrance of property through surveillance.
• Identify visitors and ask for appropriate documents.
• Guard against theft and maintain security.
• Respond to alarms and calls of distress.
• Stop suspicious people and ask for identification.
• Investigate thefts and file police reports.
• Call for aid if necessary.
• Remove weapons and stow away for later retrieval.
• Inspect windows and doors to ensure locks are in place and working.
• Check purses, pockets, and bags for suspicious items.
• Apprehend criminals and evict violators.
• Carry out any other duties as assigned by the management.

3. Qualifications and Experience

• No educational qualification required. Security training is mandatory.
• 1 year work experience in same field.

4. competency

• A mature and responsible attitude to work.
• A polite and helpful manner.
• A reasonable level of physical fitness.
• The ability to write short reports and follow written instructions.
• The confidence to challenge people when necessary.
• The ability to use your initiative and make quick decisions, for example to deal with unexpected situations or in an emergency..

How to apply

Interested candidates should send their application to jcscrecruitment@gmail.com

And CC to this E-mail jcscappeals@gmail.com by not later than 15^th Feb 2020. Each application should include an updated CV, an application letter and contact information for three work related referees. Applications not included all the above information will not be reviewed.

NOTE

• Please quote the position you are applying for in the subject of the e-mail.
• Both CV and application letter should be sent as one attachment.
• Female and people with disabilities are highly encouraged to apply.
• Canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted.
• For more information please visit the following websites:

www.jubbalandmof.so

www.jubalandtv.com

www.jubbalandcsc.so

Notice broad