JUBBALAND STATE OF SOMALIA                 5                                                                                                                  VACANCY ANNOUNCEMENT (1 POSITION)                                                                                                                   CIVIL SERVICE COMMISSION

1. Purpose of the Position

• IT Director established for the purpose of planning, organizing, directing, supervising and evaluating the application of technology in support of all ministry department activities and project implementation.

2. Job Description

• Support the Implementation of IT management systems and strategies ministry.
• Provide Effective IT functioning of the ministry hardware and software packages.
• Support to networks administrations and help the staff IT services to ensure effective service delivery.
• Provision of administrative support.
• Develop Database Management system that has data storage facilities.
• Provide specific technical functions, including changing of hardware electronic components (disks, memories, network wiring, power sources, etc.) and routine repairs.
• Assistance in the installation of software and related upgrades.
• Assistoperating system and anti-virus program updates, patches, and configuration change on timely bases.
• Support ministry staff in backing up and restoring their files, as well as in virus detection, removal and prevention.
• Maintenance of an up-to-date inventory of software and hardware.
• Develop IT filing system to ensure safekeeping of confidential materials.
• Assistance in trouble-shooting and monitoring of network problems.
• Respond to user needs and questions regarding network access.
• Installingand upgrading the database server and application tools.
• Installation,configuration, upgrading, administration, monitoring, maintenance, and security of databases in the ministry.
• Support development and implementation of new data bases.
• Planning forbackup and recovery of database information.
• Support other staff the developments of their ideas.
• Prepare weekly and monthly reports as per the request of the management.
• Carry out any other duties as assigned by the management.

3. Qualifications and experiences

• Bachelor Degree in computer science/Information systems or related field with relevant certifications in hardware and software management and application
• 4 years of proven experience in IT field of networking administration

4. Competencies

• Must have excellent interpersonal skills.
• Honest and fair in applying rules
• Ability to meet critical deadlines while maintaining accuracy
• Must be a computer literacy
• Must be able to assist senior management on human resource matters
• Must be knowledgeable in human resource and business practices and procedures.
• Abilities to motivate and mentor Ministry staff.
• Abilities to communicate well both orally and in writing.
• Must be assertive and be able to easily identify, analyse and solve complex problems.
• Able to efficiently utilise human resources and management information systems to

Ensure maximum staff development.

How to apply

Interested candidates should send their application to jubalandcsc2020@gmail.comAnd CC to this E-mail jcscappeals@gmail.com  by not later than 15^th Feb 2020. Each application should include an updated CV, an application letter and contact Information for three work related referees. Applications not included all the above Information will not be reviewed.

NOTE

• Please quote the position you are applying for in the subject of the e-mail.
• Both CV and application letter should be sent as one attachment.
• Female and people with disabilities are highly encouraged to apply.
• Canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted.
• If you are shortlisted for an interview, you will be required to come with

  your original academic and professional certificates during the interview day.

• For more information please visits the following websites:

www.jubbalandmof.so

www.jubalandtv.com  

www.jubbalandcsc.so    

Notice board

                                                                          JUBBALAND STATE OF SOMALIA                 5                                                                                                                   CIVIL SERVICE COMMISSION

                                                                          VACANCY ANNOUNCEMENT (1 POSITION)

1. Purpose of the position

• The incumbent will support the director of recruitment coordination within the Secretariat of the Civil Service Commission. Assist the proper functioning of the Civil Service commission in the recruitment processes by implanting instructions issued by the Civil Service Commission.

2. Duties & Responsibilities

• Support the coordination of the recruitment, promotion and transfer of Civil Servants.

• Support the Establishment of records for civil servant positions approved by the Commissioners, including position numbers, location, grade, and job descriptions.
• Support  Employing Authorities (JSS Ministries and Agencies) on their requirements to fill vacant  positions, including:
  • Verifying that each position notified by the Employing Authority for recruitment is a position in the record of approved civil service positions of the Employing Authority,
  • Consulting with the Ministry of Finance to verify that financial provision has been made in the budget for the position, and
  • Confirming that the position is vacant or the current occupant has notified his or her intention to leave the position.
• Participate  Preparation of  job descriptions for the vacant positions for approval by the Commissioners
• Prepare and place advertisements for the vacant positions to attract a wide range of suitable applicants
• Receive and record applications for the vacant positions
• Keep record  meetings of the Recruitment Committee and keep records of decisions
• Support arrangement of interviews of shortlisted candidates including deciding the time and place of interview, inviting candidates for interview and keeping a record of the interviews.
• Implement the appointment or promotion decisions of the Commissioners, including:
  • Conducting induction training for new employees for CSC staff.
• Receive requests from Employing Authorities or Employees for a transfer to a another position including:
  • Verifying that the position is a position in the record of approved civil service positions of the Employing Authority.
  • Verifying that the Employee to be transferred meets the requirements set out in the job description for the position
  • Making recommendations to the Commissioners
  • Notifying the Employee and the Employing Authority of the decision of the Commissioners in relation to the proposed transfer.
• Notify the Director of Policy, Records and Merit Protection of all appointments, promotions and transfers to ensure that Personal files of Civil Servants are kept up to date.
• Prepare quarterly and annual reports on Civil Service recruitment, promotion and transfer.
• Scan all CSC documents and keep them in both hardware and software copies.
• Carryout any other duties as assigned by the management.

3. Qualifications and Experience

• Diploma in Business Administration, Human Resource Management or other relevant discipline.
• Understanding of the provisions of the Civil Service Commission Law and the Civil    Service Law.
• Sound management skills.
• Training and experience in human resource management.
• Computer literacy and familiarity with word processing, internet, and excel.
•   The position requires at least 2 years’ experience in a senior administrative role in human      resource management.

4. Competencies

• Knowledge of the local community and able to communicate in local languages.
• Ability to collate and analyze complex information.
• Ability to disseminate detailed information in a clear and concise manner.
• Ability to work independently and as part of a team.
• Self-motivation

• Tactful and polite with excellent communication and interpersonal skills.

• Excellent listening and questioning skills

• Ability to present information in a clear and logical way
• Honest and fair in applying rules
• Ability to be firm and assertive when required by circumstances.
• Ability to communicate well both orally and in writing.
• Ability to plan and organize work, including special assignments in order to meet deadlines.
• Must be able to be proactive and work unsupervised
• Must have excellent interpersonal skills.
• Must be able to work well in a team environment

How to apply

• Interested candidates should send their application to jubalandcsc2020@gmail.comAnd CC to this E-mail jcscappeals@gmail.com by not later than 15^th Feb 2020. Each application should include an updated CV, an application letter and contact Information for three work related referees. Applications not included all the above Information will not be reviewed.

NOTE

• Please quote the position you are applying for in the subject of the e-mail.
• Both CV and application letter should be sent as one attachment.
• Female and people with disabilities are highly encouraged to apply.
• Canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted.

If you are shortlisted for an interview, you will be required to come with

your original academic and professional certificates during the interview

day.

• For more information please visit the following websites:

www.jubbalandmof.so

www.jubalandtv.com  

www.jubbalandcsc.so   

Notice board